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Administrative Assistant

Hillel Day School

Hillel Day School

Administration, Education
Farmington Hills, MI, USA
Posted on Friday, May 3, 2024

Hillel Day School located in Farmington Hills, Michigan is seeking an Administrative Assistant for our Early Childhood Center to actively be involved and integrated into the day-to-day functioning of the ECC. The Administrator is responsible for assisting the ECC team in all areas of operation of the ECC and for maintaining, storing, and organizing all data and files about the ECC. This position will also assist in the main office as needed.

  • Review applications and update the enrollment system for new and withdrawing students
  • Maintain enrollment files and records for all students by State of Michigan licensing requirements.
  • Monitor files to ensure that all necessary forms are completed
  • Develop and maintain, in digital form, ECC enrollment and individual class lists
  • Maintain the ECC roster of the Michigan Care Improvement Registry (MCIR)
  • Maintain inventory of ECC consumables
  • Assist teachers with obtaining supplies
  • Assist teachers in classrooms when necessary
  • Assist in developing written communication with parents, including flyers and information for special programs
  • Assist with assembling and distributing enrollment materials for the summer camp program
  • Maintain summer camp enrollment information
  • Monitor summer camp enrollment for necessary forms
  • Maintain billing and payment information for summer camp attendees, including sending invoices when necessary
  • Support the Mission of Hillel Day School
  • Maintain records for state licensing for the School
  • Handle tasks in the main office as needed


  • Basic language skills, both written and oral
  • Microsoft Office, especially Word, Excel, and Goggle Suite
  • State of Michigan Child Care Center Licensing Rules and Regulations
  • Basic familiarity with Jewish religion, holidays, and traditions
  • Basic knowledge of Early Childhood Education


  • Ability to effectively interact and relate to children in a developmentally appropriate manner.
  • Ability to relate with and speak to parents respectfully and courteously.
  • Can work in a team environment; be willing to share ideas and be open to others’ ideas; be flexible and willing to compromise


  • High school diploma preferred
  • Some additional training/experience, particularly in computer skills is helpful