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Administrative Coordinator, Jewish Identity Montreal (JIM)

Federation CJA

Federation CJA

Montreal, QC, Canada · Canada
Posted on Wednesday, May 3, 2023

Posting Date


Job Title

Reporting to

Chief Jewish Identity Officer

Salary Range



Job Summary

The administrative coordinator is responsible to provide administrative, logistical and coordination services to assigned managers to help ensure efficiency and effectiveness of daily operations for identified programs. This includes ensuring a high level of customer service by interacting with multiple stakeholders within the Jewish Identity pillar, addressing inquiries promptly and being proactive in sharing emergent issues with team leads.


• Provide logistical and coordination support to the Chief Jewish Identity Officer and Directors
• Take appropriate action to ensure proper follow-ups on pending dossiers and issues.
• Manage communication with external organizations, including but not limited to email correspondence, telephone contacts, coordinating meetings and follow up
• Compile and track various types of data, lists, critical paths and information for reporting purposes.
• Coordinate schedules, calendars and logistical tasks in the planning process of business functions (events, meetings, retreat, travel). Prepare relevant reports and PowerPoint presentations and other necessary documents
• Liaise and work with other departments of Federation CJA, affiliated agencies and other communal organizations.
• Provide general administrative support to other members of the JIM team
• Work with various platforms when it comes to event/program registration to ensure all data is being housed in eDNA (Federation CJA’s CRM)

Education, Knowledge and Skills

• CEGEP diploma or a Bachelor’s degree
• A minimum of 3-5 years relevant experience, namely in a multi-task environment
• A self-starter
• Outstanding communication, writing and presentation skills in both official languages.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.) and Microsoft Teams.
• Handle confidential information with utmost discretion and diplomacy
• Impeccable organization skills and attention to quality and details
• Excellent interpersonal skills and ability to establish, interact and maintain relationships with co-workers and impact partners
• Knowledge of Montreal Jewish Community and commitment to FEDERATION CJA values.

Application Procedure