Administrative Coordinator, Jewish Identity Montreal (JIM)
Federation CJA
Administration
Montreal, QC, Canada · Canada
Posted on Wednesday, May 3, 2023
| Posting Date | 02/05/2023 |
| Job Title | |
| Reporting to | Chief Jewish Identity Officer |
| Salary Range |
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| Agency | FEDERATION CJA |
| Job Summary | The administrative coordinator is responsible to provide administrative, logistical and coordination services to assigned managers to help ensure efficiency and effectiveness of daily operations for identified programs. This includes ensuring a high level of customer service by interacting with multiple stakeholders within the Jewish Identity pillar, addressing inquiries promptly and being proactive in sharing emergent issues with team leads. |
| Duties | • Provide logistical and coordination support to the Chief Jewish Identity Officer and Directors • Take appropriate action to ensure proper follow-ups on pending dossiers and issues. • Manage communication with external organizations, including but not limited to email correspondence, telephone contacts, coordinating meetings and follow up • Compile and track various types of data, lists, critical paths and information for reporting purposes. • Coordinate schedules, calendars and logistical tasks in the planning process of business functions (events, meetings, retreat, travel). Prepare relevant reports and PowerPoint presentations and other necessary documents • Liaise and work with other departments of Federation CJA, affiliated agencies and other communal organizations. • Provide general administrative support to other members of the JIM team • Work with various platforms when it comes to event/program registration to ensure all data is being housed in eDNA (Federation CJA’s CRM) |
| Education, Knowledge and Skills | • CEGEP diploma or a Bachelor’s degree • A minimum of 3-5 years relevant experience, namely in a multi-task environment • A self-starter • Outstanding communication, writing and presentation skills in both official languages. • Advanced knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.) and Microsoft Teams. • Handle confidential information with utmost discretion and diplomacy • Impeccable organization skills and attention to quality and details • Excellent interpersonal skills and ability to establish, interact and maintain relationships with co-workers and impact partners • Knowledge of Montreal Jewish Community and commitment to FEDERATION CJA values. |
| Application Procedure | |
| Notes |
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